EdiPax - Electronic B2B Documents - Pro Solution Detail

The EdiPax - e-Document is designed to fulfill the needs of all sizes and types of businesses which receive electronic documents The main idea of the solution is to eliminate the manual dataentry of the document items by an automated process of importing standard electronic data. At the same time, the imported data are subject to thorough analyses which aim to find saving opportunities. Of course, the data, once imported and converted from the EDIFACT standard into a more comprehensive format, are ready to be stored, archived or exported in the company's Information System, such as SAP. Thanks to the technology used for the development of the application, users have the opportunity to read the data in the office applications they use everyday. Like that, they can easily read and analyse the data in MS Excel and prepare any individual chart they may wish.

Important part of the solution is that it supports the Microsoft .Net technology and therefore, the data stored on a central server, can be accessed from virtually anywhere, for example through the company intranet or even from outside across the internet. We do not have to mention that security issues have been taken into account.

The EdiPax - e-Document application is a tool which will give it's users an opportunity to realize significant savings on telecommunications:
a) because it automates the process of receiving the document data
b) because it provides good control over the spending of the company

The EdiPax - e-Document application is based on two key parts:

• connectivity tools
• EDIFACT convertor
• Tools for the data analysis

The application can import EDIFACT INVOIC message according to the specifications of European Telecommunications Informatic Services (ETIS) which is being implemented as a standard in the telecommunication sector. ETIS has developed this standard as a subset of the UN EDIFACT INVOIC message. All customers of major European telecommunication providers will get the opportunity to receive their documents for voice and data services through this electronic mean instead of sheets of paper.

This fact will open a wide spectrum of new opportunities for them. Not only that they will no longer be forced to input the document items manually in their information systems, but they will finally get much better control over their bills and will be able to make qualified decisions as for where to realize savings.

The EdiPax - e-Document application covers all the needs related to the introduction of this new electronic standard.

Companies, independently on their size or field of operation, will be able to:

• Export (create) EANCOM EDIFACT documents
• Import EANCOM EDIFACT documents
• Convert them into meaningful data
• Search through this data
• Browse and view different levels of detail
• Store and Archive the data
• Perform various analytical operations on them

And above all, they will be able to:

• Save money on telecommunications

The offer provided by EdiPax is scaled for different types of users.

Light users can benefit from a totally free online application which allows them to receive, view and print received messages and also to display several basic reports and statistics. This limited version requires only installed free version of Microsoft Office Web Components and a free EdiPax license.

On the other hand, users who require deeper analytical tools, can purchase a professional version, which has besides the same functions as the basic one a strong analytical engine. Many standard reports, charts and tables are included. They should cover all the needs of most type of businesses. Besides this, there is a possibility to adapt these standard reports directly by the users and also to open the data in an Office application such as MS Excel to make some final touch ups, should these be desirable. This version requires the possession of a license of MS Access 2002 and the purchase of EdiPax - e-Document license.

EdiPax - e-Document provides an important source of data for the company Business Intelligence. All data can be exported into the company's main information system such as SAP through provided connectors.

Using this service will create immediate savings after eliminating the manual input, processing and storing the paper documents. The accuracy of information is guaranteed as the frequent source of errors, manual dataentry, has been replaced by automated computer service. The statistics to analyze the bills are ready at hand on demand. In just a few moments, they are ready to be displayed or printed out. Also, the system has an integrated allocation logic which allows to distribute the costs according to various criteria, such as department, phone number, country or group of countries called, major customers...

Above all, the analytical tools integrated in the system should answer these questions:

• Is the document addressed to me? Verification of the issuer and documente.
• Were the services I am asked to pay for really delivered? Verify phone numbers, fixed fees.
• Is it the correct invoice period? Has not this invoice been paid yet?
• Are the total amounts correct?
• Compare the amounts to last months or yearly average.
• Check major amounts or frequently dialed numbers. Are the calls related to work or are they private calls?
• Based on the knowledge gained, how to reduce the cost?
  

EdiPax - e-Document means automated and smooth process of importing electronic invoices into the company's information system, and transforming the electronic data into knowledge, but also the possibility to create e-Document compliant with EC rules.